Event planning

11 Event Planning Conferences in 2021

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The previous year 2020 was not such a great year as people all over the world were stuck in their homes due to the outbreak of the coronavirus. But the best part is that we can now resume our normal lifestyle activity by following the correct protocol and some tips and tricks to stay away from covid.

Many event planning conferences were cancelled or postponed, and most of those didn’t take place virtually. While 2021 may still look a little different than normal, expect to see many conferences back and ready to help industry professionals navigate the massive changes in the way they do business. 

Event organizer services are planning to conduct many conferences this year. Conferences are an essential part of academic life, but with all the focus on getting papers accepted and the stress of presenting or giving talks, they can sometimes feel like an overwhelming or even scary experience. This, however, should not deter you, there are countless great reasons to attend a conference.

One of the biggest benefits of attending a conference is getting to know other people in your field. We’ve talked before about how conferences are a key opportunity for networking. Networking is very important for job hunting, obviously, but having a big network benefits you in other ways too. Maybe you will need advice from an expert in another field, or you will want to ask someone to come and give a talk at your institution, and this is easier when you have a network to reach out to. It’s also helpful to have support from people who are at a similar stage in their careers to you and can empathise with the problems and struggles which you go through at work.

But let us first understand what a conference is and what are its benefits.

What is meant by an event planning conference?

Event planning conferences with focused mic

Event organizer is the process of planning all the details and logistics of an event. That event can range in size, complexity, and purpose. They can be in-person, virtual, or hybrid. It takes a great deal of time and effort to manage an event and involves communication with multiple teams and vendors. Event planning encompasses tasks at all stages of the event cycle, like event marketing, event sponsors, venue sourcing, event branding, building an event managing service, and more.

Conferences can also occur in virtual or hybrid mode. Planning a virtual event takes as much time and dedication as an in-person or hybrid event. In recent months, we’ve had to adjust event programs to incorporate these new event types, adding on a learning curve for planners as they get a feel for virtual event planning. There are so many factors to consider when planning a virtual event. Will this content translate well to a virtual setting? Are my speakers prepared to speak virtually? How will I provide my sponsors the same value as they would receive at my in-person event? How long should my sessions last? And finally, what technology should we use to support this event? Planning a virtual event is made easier with technology, or the use of a virtual event platform such as the Virtual Attendee Hub. With virtual event tech, you can plan smarter. 

Event planning can be tough but there are many companies that provide the best event planning services online that will help you to plan the best conferences. Most of the services also take care of the other essential need for event planning such as food and catering services.

What are the benefits of attending conferences?

What are the benefits fro attending webinars and conferences
  • Improves personal and communication skills.

Soft skills are important for every career, and in academia or research then your skills in presentation and communication are particularly important. Fortunately, conferences give you the chance to practice these skills. Rehearsing and giving your talk or poster presentation will make you more comfortable in front of an audience, and you’ll learn things like the speed at which you should talk and the amount of detail which you need to give in your explanations. Answering questions after your presentation and chatting with other attendees will help to hone your communications skills.

  • Can add value to your CV.

Attending a conference is definitely something that should go on your CV, especially if you have given a talk or poster presentation. It shows potential employers or grant-awarding bodies that you’re engaged with your field and are taking an active part in communicating with other academics. If you have done it, flaunt it.

  • Will help you to refine your ideas.

There are few things better for developing your ideas that a good, spirited debate. Listening to and participating in lively discussions at conferences can give you new ideas, help refine your existing concepts, and maybe even change your mind about some key issues in your field. In a conference setting, one should always retain a certain level of humility and be receptive to.

  • You meet or even find your ideals.

If there’s a researcher whose work you admire, it can be both inspiring and educational to meet them and to talk to them directly. If one of your academic heroes is speaking at a conference, this could be the perfect chance for you to meet them. Who knows, maybe a little chat could lead to future collaboration.

  • Will help you to socialize more.

You’ll also have the chance to attend social functions as part of a conference, such as dinners, trips, or parties. Sometimes these events can be formal or dull, but very often they’re relaxed friendly affairs. With the opportunity to meet other academics with similar interests to you, you can enjoy the company of others and you might even make some good friends.

Top 11 event planning conference in 2021.

  1. Digital food and beverages.

July 20 – 21, 2020 | Virtual Conference

Digital Food & Beverage is three days of action-packed stories, conversations, and connections with 450+ digital marketing and eCommerce leaders from the most disruptive companies in food and beverage. With an emphasis on the trailblazers, visionaries, and trendsetters that are changing the game, you’ll get actionable strategies to better serve your customers and grow your business, faster. This is the meeting place to benchmark against the best of the best across all verticals in food and beverage. Along with this they will also provide you. Along with all this knowledge you will also get to learn amazing tips for your food and catering services.

  1. B2S submit.

May 3 – 6, 2021 | Virtual Conference

Forrester’s B2B Summit is the premier B2B conference, attracting the best in B2B sales, marketing and product from fortune 500 companies and major small to medium-sized enterprises. The 4-day event provides attendees with the opportunity to discover the latest data-driven best practices and new innovations across the B2B space.

  1. VidCon.

May 6 – 7, 2021 | Virtual Conference

VidCon is the world’s largest event for people who are shaping, growing, and participating in the rapidly growing realm of online video entertainment. The flagship event is where those passionate about online video come to learn new tactics, develop new products, and ultimate generate buzz. With a continued global reach, VidCon offers you a look into the future of online video.

  1. PCMA convening leaders.

July 11-15 | Hybrid

Convening Leaders 2021 will be “your community design lab for what business events will look like in a post-pandemic world,” according to its website. The event will offer a combination of streaming broadcast TV (with a live studio audience in some locations) and in-person experiences through official network partners. It will feature speakers such as Olympic Gold Medallist and Two-Time Women’s World Cup Champion Megan Rapinoe and Olympic Gold Medallist and Four-Time WNBA Champion Sue Bird, among many others. You will surely get immense tips for your event organizer services here.

  1. Digital growth unleashed.

Digital Growth Unleashed is one of the top digital optimization and digital marketing conferences in the world. This 3-day event is designed to teach digital marketing experts how to attract the right people, optimize the customer journey, and increase customer conversion and lifetime value. Featuring actionable sessions about conversion rate optimization (CRO), marketing technology, and much more, Digital Marketing Unleashed will help you unlock the full potential of your online business. If you’re in Europe, be sure to check out this event in London and Berlin.

  1. Disrupt.

September 21 – 23, 2020 | Virtual Conference

Disrupt is a unique and innovative conference where the startup world gathers to see the present and the future of tech under one roof. Get inspired by the insights of today’s leaders and tomorrow’s best startups, learn from industry specialists sharing their business expertise, witness the latest innovations and upcoming founders, and make lasting connections that will propel your business forward.

  1. Citrix synergy.

Learn how to work smarter, faster, and more efficient at Citrix Synergy. This 3-day conference is where you gain access to the insights, tools, and connections needed to fulfil your potential. Through interactive sessions, electrifying keynotes, and leading-edge content, Citrix Synergy will give you the tools to unlock potential in your people and your organization and show you how intelligent workspaces can shape the future of your organization.

  1. AdTech

AdTech is India’s #1 marketing and media technology event, where marketing, technology and media communities come together to share new ways of thinking, build strong partnerships, and define new strategies to compete in an ever-changing marketplace. By registering for this event attendees will be able to access practical solutions that they can apply to address challenges they face in an ever-changing industry. AdTech is another great conference for companies who want to focus on the relationship between marketing and technology, making it useful for just about any professional within the world of business, whether a CEO, director of sales, ad manager or tech provider.

  1. IPW.

IPW is the travel industry’s premier global marketplace and the largest generator of travel to the United States. Driving more than $5.5 billion in future travel to the U.S, IPW is where U.S. travel exhibitors connect with travel buyers and media from more than 70 countries to endorse their products, negotiate future business and build lasting relationships. With more than 6,500 representatives in attendance, you will quickly realize why IPW is a must-attend event.

10. digital travel content.

The Digital Travel Connect is an invite-only, executive-level meeting of digital marketing leaders in travel. Featuring over 75 of the most senior-level executives from North America, Digital Travel Connect is the place to discuss winning business strategies, discover solutions to challenges and network with other successful and innovative travel leaders.

11. Event tech live.

June 8 – 9, 2021 | Virtual Conference

Event Tech Live (ETL) is Europe’s first dedicated exhibition and conference for event professionals with an interest in technology. With a host of exhibitors and seminars, ETL delivers creative live technology demos, immersive educational content, and expert Q&A sessions for the modern event organizer.

Some Important Strategies for your event organizer services.

  • Start planning soon.

The sooner you can confirm the details of an event, the better. Start making calls as much as a year in advance so that you can lock down your venue and take advantage of vendors’ early-bird specials. While it’s important to make flexible agreements in this early period (you don’t, after all, know how many participants to expect yet), reaching out to venues and vendors early on saves you time, money, and headache down the road.

  • Mobilize your network.

Event management is all about networking. Stay in close contact with the venues and vendors you love to work with. When you need them, they’ll be there for you. Keep former colleagues and volunteers close too. Build effective staff and volunteer teams quickly and painlessly by mobilizing your extensive social network.

  • Learn from every event.

Take time to debrief with your team after each event. Discuss what went well and what didn’t with a group made up of critical staff, all staff, or both staff and volunteers. These debriefing sessions are a great way to get people’s impressions and suggestions while the event is still fresh in their minds.

  • Do a run through.

Every event, from high-stakes performances to high school award ceremonies, deserves a run through. Schedule a rehearsal—with staff, volunteers, and (if possible) presenters on hand—a week before the event. This leaves you enough time to make significant changes to the event program, but gives staff and volunteers enough time to prepare beforehand. Test all technology during the rehearsal.

Let’s take a part in any of the above meets to enhance your event management skills and rock in the industry.

ALSO READ: How to Be a Successful Wedding Planner

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